How to Write an Increment Letter with Format and an Example

increment letter

WHEN SHOULD YOU WRITE AN INCREMENT LETTER?

  • What if you feel you are not paid enough? If you feel you deserve much more than you are actually been paid then you should write a Salary increment letter.
  • Asking for rising in salary is not just difficult but is also harmful if you address it at the wrong time and say the wrong thing.
  • Make sure your company is not suffering from losses.
  • Also, keep in mind the following situations:
  • Your boss is satisfied with your work.
  • Sufficient time has passed (at least a year or more, depending on company culture) since your last salary raise.

 

THINGS TO REMEMBER

  • Before you write your letter, make sure your research work is very strong.
  • Invest a lot of your time in listing down your achievements.
  • List down all your accomplishments since your last salary increment.
  • Pay more attention to what you have done to improve the company’s bottom line condition.
  • If you feel you are not paid enough and you deserve much more, then do some research on pay rates for your job or similar jobs in your industry through salary websites like Payscale.com, Glassdoor.com, or Salary.com.
  • Avoid blame games or victimizing, especially if your company is having a tough time.
  • Focus on your
  • Explain how you are more deserving of the company and how your works stand out.

 

FORMAT FOR THE LETTER

  • You start with whom you are writing the letter. (TO)
  • Then comes who is sending the letter (FROM)
  • Then comes the date in the format (DD/MM/YYY)
  • Then comes the subject(Letter for increment in salary)
  • Then after leaving a line comes the salutation(Dear Sir/Ma’am)

 

  1. The letter’s general purpose

When you start the letter, mention your wonderful experience with the company and how you enjoy doing the work you are assigned.

Do mention your job title and for how long you are working in this company.

Then mention the main purpose of writing this letter that is an increment in the salary.

 

  1. The reason for your request

The most common reason for the increment in the salary are:

  • Your employer promised to increase your salary after completing a certain task provided to you.
  • You have not received a promotion for a long time.
  • You have new responsibilities, which require extra effort.
  • Your salary falls below the average market price.
  • You have more skills and qualifications and you deserve more than you are actually getting.

 

  1. Justify your request

Talk about your achievements and why you deserve a salary increment.

For example:  if you’ve taken on more responsibilities, make a list of all your accomplishments.

When applicable, you can use bullet points, highlight the important information, and include some figures.

 

  1. The amount you’re requesting for

Mention how much rise you are expecting (mention the amount you are expecting).

Do not sound very demanding while you are writing this part.

 

  1. A statement about negotiation

To avoid sound demanding you can keep a place for negotiations in your letter.

So that the company can set up an amount with you, in case they cannot meet with your demand.

 

In the end, use the format mentioned below:

Thank You

Sincerely

Your name

Date

 

CONCLUSION

  • Salary increment letter should be written at the right time.
  • Before you write your letter, make sure your research work is very strong.
  • Invest a lot of your time in listing down your achievements.
  • List down all your accomplishments since your last salary increment.

 

 

QUICK FORMAT

 

TO: XYZ COMPANY

FROM: YOUR FULL ADDRESS

DATE: (DD/MM/YY)

SUBJECT: REQUEST AN INCREMENT IN THE SALARY

 

DEAR SIR/ MA’AM

 

 

CONTENT

 

 

 

 

        Thank You

         Sincerely

        Your name

            Date

 

  • The box is not to be made.

 

 

SAMPLE LETTER 

 

To: name and address
From: name and address
Subject: Salary request letter

Dear Sir,

You must be aware that I have completed ___________ (years worked) in your company and I am sure you would agree that during this period I haven’t taken any of the unplanned leaves or was involved in any malpractices’. I have performed way beyond your expectation on the targets and had been very consistent in my performance which you and judge from my performance records.

I also was available for any other responsibilities and had worked extra hours as and when you wanted me. I had proactively asked for more responsibilities, and I have always done the job as per your requirement. I also came in for weekends when you required completing the projects given to me even when the team members refused to come.

After being said all this, I would appreciate it if I get a salary hike with a promotion. I believe that I have proven to be one of the best employees and if given an opportunity I will feel that my loyalty and dedication have been recognized and I have got advancement in my career. It will also motivate and inspire me to do better, and I can do better service to the company.

I would like to have a discussion with you where I can explain my points clearly and convince you how I can be more helpful to the company. I hope you take this request seriously.

Thank You

Sincerely,

NAME

DATE

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